Kent Youth and Family Services (KYFS) solicits and accepts gifts for purposes that will help the organization further and fulfill its mission. KYFS urges all prospective donors to seek assistance of personal legal and financial advisors in matters relating to their gifts, including the resulting tax and estate planning consequences. The following policies and guidelines govern the acceptance of gifts made to KYFS for the benefit of any of its operations, programs or services.
Use of Legal Counsel – KYFS will seek the advice of legal counsel in matters relating to acceptance of gifts when appropriate. Review by counsel is recommended for:
- Gifts of securities that are subject to restrictions or buy-sell agreements.
- Documents naming KYFS as trustee or requiring KYFS to act any fiduciary capacity.
- Gifts requiring KYFS to assume financial or other obligations.
- Transactions with potential conflicts of interest.
- Gifts of property which may be subject to environmental or other regulatory restrictions.
Restrictions on Gifts – KYFS will not accept gifts that (a) would result in KYFS violating its corporate charter, (b) would result in KYFS losing its status an IRS 501 (c)(3) not-for-profit organization, (c) are too difficult or too expensive to administer in relation to their value, (d) would result in any unacceptable consequences for KYFS, or (e) are for purposes outside of KYFS’s mission. Decisions on the restrictive nature of a gift, and its acceptance or refusal, shall be made by the KYFS Board of Directors in conjunction with Executive Director and the Fund Development Director.
Gifts Generally Accepted Without Review-
- Cash gifts are acceptable in any form, including check, money order, credit card, or on-line. Donors wishing to make a gift by credit card must provide the card type (e.g., Visa, MasterCard), card number, expiration date, and name of the card holder as it appears on the credit card.
- Marketable Securities. Marketable securities may be transferred electronically to an account maintained at one or more brokerage firms or delivered physically with the transferor’s endorsement or signed stock power (with appropriate signature guarantees) attached. All marketable securities will be sold promptly upon receipt unless otherwise directed by Kent Youth and Family Services’ Board of Directors. In some cases, marketable securities may be restricted, for example, by applicable securities laws or terms of the proposed gift; in such instances the decision whether to accept the restricted securities shall be made by the Board of Directors.
- Bequests and Beneficiary Designation under Revocable Trusts, Life Insurance Policies, Commercial Annuities and Retirement Plans. Donors are encouraged to make bequests to Kent Youth and Family Services under their will, and to name Kent Youth and Family Services as the beneficiary under trusts, life insurance policies, commercial annuities and retirement plans.
- Charitable Remainder Trusts. Kent Youth and Family Services will accept designation as a remainder beneficiary of charitable remainder trusts.
- Charitable Lead Trusts. Kent Youth and Family Services will accept designation as an income beneficiary of charitable leads trusts.
Gifts Accepted to Prior Review – Certain forms of gifts or donated properties may be subject to review prior to acceptance. Examples of gifts subject to prior review include, but are not limited to:
- Tangible Personal Property. The Board of Directors shall review and determine whether to accept any gift of tangible personal property in light of the following considerations: does the property further the organization’s mission? Is the property marketable? Are there any unacceptable restrictions imposed on the property? Are there any carrying costs for the property which the organization may be responsible? Is the title/provenance of the property clear?
- Life Insurance. Kent Youth and Family Services will accept gifts of life insurance where Kent Youth and Family Services is named as both beneficiary and irrevocable owner of the insurance policy. The donor must agree to pay, before due, any future premium payments owing on the policy.
- Real Estate. All gifts of real estate other than a personal residence, Kent Youth and Family Services shall require an initial environmental review by a qualified environmental firm. In the event that the initial review reveals a potential problem, the organization may retain a qualified environmental form to conduct an environmental audit. Criteria for acceptance of gifts of real estate include: Is the property useful for the organization’s purposes? Is the property readily marketable? Are there covenants, conditions, restrictions, reservations, easements, encumbrances or other limitations associated with the property? Are there carrying costs (including insurance, property taxes, mortgages, notes, or the like) or maintenance expenses associated with the property? Does the environmental review or audit reflect that the property is damaged or other required remediation?